First, thank you
very much for agreeing to run the admissions table for
an AGUA home
meet. Home meets are a great
opportunity for the
development of our
swimmers and a way to raise money through admission
and program fees
for the team.
To Do Before The
Day of the Meet
1. Check the AGUA
website www.aguaswim.com under the information for the
home meet. Jot down the prices listed for admission and
programs and
bring the prices to
the meet.
2. Coordinate with
your admissions partner on who will do what.
We try
to get 2 people to
do admissions. Assigned parents are
listed on the
website under
Parents’ Assignments and parents’ phone numbers and emails
are listed in the
AGUA Swim Team Directory.
An AGUA parent who
times or works on admissions or awards is not
required to pay an
admissions fee.
To Do On the Day of
the Meet
1. Arrive at least
45 minutes before warm-up so that you can be ready to
work.
2. Bring with
you, a pen, several pieces of 8 ˝” x
11” paper, scotch
tape, and the
prices for admissions and programs.
3. Set up the cash
box and admissions table by going to the Aquatics
Office on the pool
deck and ask for the cash box from Paul Taylor or
Siobhan. Take the cash box to the second floor. Make sure the
admissions table is
in front of the balcony door, there are 2 chairs,
and copies of the
psych sheets to be sold. In the cash
box there should
be 50 $1 bills and
a pen or a stamp to mark hands.
Matt Gilman usually
brings the psych sheets to the admissions table. If
the psych sheets
are not on the table, check on the copier or desk of
Matt Gilman, both
of which are located on the 3rd floor.
First session: If the meet manager has not taped up a price
list with
the admission and
program prices in a visible area, you will need to
prepare a price
list and tape it up. Leave price list
up for the
remaining sessions
of the home meet.
Other
Sessions: If there is no price list
with the admission and
programs prices
taped in a visible area, make a price
list and tape on
the wall in a
visible area. Leave price list up for
remaining sessions.
4. Start admissions
as soon as you see people trying to enter the pool
area. This may be as early as 40
minutes before
warm-up. Parents like to come early and
get good seats.
Generally
admissions is open until you see no more parents coming to the
meet (usually 30
minutes after the meet starts)
Parking: people can
get their parking sticker stamped at the front desk,
first floor, in
order to get the special parking rate at The Brittany,
1775 York Avenue
(92nd/York).
5. Reimbursing
other workers of the swim meet: You may reimburse meet
managers for their
costs incurred in buying ice and snacks, only if they
have receipts for the
amount they seek to obtain.
6.
5. Close admissions
by counting the money and recording it on a sheet of
paper, cleaning the
table and taking the cash box to Paul
Taylor or
Siobhan in the Aquatics Office. In recording the money, count the
number of $1 bills,
$5 bills, $10 bills, etc. and record a
total amount
for the session
less any receipted reimbursements.
Write your name and
the name of your
admission partners. Your admissions
partners should
count the money
after you have counted it as a double check on the
number of bills and
the total amount less any amounts reimbursed with
receipts. The
counting and recording of the money should be done in a
safe place, for example, the Aquatics Office.
Enjoy the swim meet
and thank you for your help. Your help
contributes
to AGUA home meets
being efficient, friendly, and well attended.
Your
help also
contributes to funds for the team.
Nov. 19, 2002 File:
Admissions For Home Swim Meets